Effective Date: [Date] Last Updated: [Date]

1. Introduction

Alliance 4 Children (“A4C”, “we”, “us”, or “our”) is committed to protecting your privacy and security. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website, sign our petitions, join as a member, or subscribe to our newsletters.

We are a Not-for-Profit Company Limited by Guarantee (Company Number: 16191552) registered in England and Wales. For the purposes of data protection laws, we are the “Data Controller.”

2. Information We Collect

We may collect and process the following data about you:

• Identity Data: First name, last name, title.
• Contact Data: Email address, telephone number, postal address (if required for membership).
• Membership Data: Your membership tier (e.g., Supporter, Fellow), payment history, and start/end dates.
• Campaign Data: Records of petitions you have signed, letters you have sent to MPs via our platform, or surveys you have completed.
• Technical Data: IP address, browser type, and version (via cookies) when you visit our website.

3. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we use your data for the following “Lawful Bases”:

• Consent: When you explicitly sign up for our newsletter or sign a petition.
• Contract: To process your membership application and provide membership benefits (e.g., access to events).
• Legitimate Interest: To run our organisation effectively and advocate for child health policy changes.

Specific uses include:

• Sending you our newsletter and updates on our campaigns.
• Processing your membership fees and donations.
• Adding your name to petitions you have signed (we will never publish your email address on a public petition).
• Contacting you about Working Group opportunities if you have expressed interest.
• Administering our website and troubleshooting technical issues.

4. Sharing Your Data

We treat your data with strict confidentiality. We never sell your data to third parties.

We may share your data with trusted third-party service providers who help us operate, such as:

• Payment Processors: To securely process membership fees and donations (e.g., Stripe, PayPal).
• Email Platforms: To send our newsletters (e.g., Mailchimp).
• Petition Targets: If you sign a petition to a specific Minister or MP, your name and postcode may be shared with them as part of the petition delivery (your email will not be shared).

5. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. Access to your personal data is limited to those employees, agents, and contractors who have a business need to know.

6. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

• Mailing Lists: You remain on our mailing list until you unsubscribe.
• Membership Records: Retained for 6 years after you cease to be a member for tax/accounting purposes.

7. Your Legal Rights

Under the UK GDPR, you have rights including:

• The right to access: You can ask for copies of your personal data.
• The right to rectification: You can ask us to correct inaccurate information.
• The right to erasure: You can ask us to delete your data (“Right to be Forgotten”).
• The right to withdraw consent: You can unsubscribe from our emails at any time by clicking the “Unsubscribe” link in the footer of any email.

8. Cookies

Our website uses cookies to distinguish you from other users. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. You can set your browser to refuse all or some browser cookies.

9. Contact Us

If you have any questions about this Privacy Policy or our data protection practices, please contact our Data Protection Lead:

• Email: paul@alliance4children.org
• Address: Alliance 4 Children, [Insert Registered Address from Companies House], Blackpool, UK.